ADMINISTRATIVE ASSISTANT

LightCode Photonics is developing novel 3D vision solutions to help robotic vehicles to see the world around them, avoid obstacles and position themselves. We aim to make autonomous operations widely affordable for automated mobility on earth, in the air, at sea and in space.


We are looking for an Administrative Assistant to join our team in Tartu.

As an Administrative Assistant, you will be responsible for organising the daily administrative operations and ensuring the smooth running of the company. You will work closely with our leadership team and support the technical team in their everyday tasks. If you are keen to learn and grow, enjoy working in a constantly evolving environment and would like to have a real impact, then you have what it takes to become a LightCoder.




WITH US YOU'LL BE DOING THE FOLLOWING:

๐Ÿ”น Assist Business Development, Marketing & Technology Development teams with day-to-day operations.

๐Ÿ”น Prepare and coordinate meetings and take the minutes.

๐Ÿ”น Organise company events.

๐Ÿ”น Prepare reports and other materials required for administrative and presentation purposes.

๐Ÿ”น Greet and escort guests and visitors.

๐Ÿ”น Make travel arrangements and bookings.

๐Ÿ”น Plan and purchase equipment, supplies and components and arrange deliveries.

๐Ÿ”น Assist project managers with budget tracking and reporting.

๐Ÿ”น Maintain and prepare documentation and coordinate information management.


WHAT'S IN IT FOR YOU:

๐Ÿ”น Have a great impact on the companyโ€™s future.

๐Ÿ”น Design your own work-life balance with flexible working hours, high independence and remote working opportunities.

๐Ÿ”น Be surrounded by highly skilled and super smart colleagues.

๐Ÿ”น Enjoy company events and a salary with stock options.


ABOUT YOU:

๐Ÿ”น 3+ years of practical experience working in a similar position.

๐Ÿ”น Fluent in English and Estonian, both written and spoken.

๐Ÿ”น Proficient in MS Office and GSuite tools and common video conferencing applications.

๐Ÿ”น Attention to detail and high standards for quality of work.

๐Ÿ”น Excellent planning, time management and problem-solving skills.

๐Ÿ”น Ability to multi-task, organise, and prioritise work.


IT WOULD BE GREAT IF YOU ALSO HAVE:

๐Ÿ”น Experience working in an international team.

๐Ÿ”น Experience with public funding projects.

JOIN US!

If you recognised yourself, send your application and CV to: hr@lightcodephotonics.com or apply on LinkedIn.


Want to learn more about LightCode Photonics and our 3D? Get in touch with Liis, HR & Administartion Manager, and letโ€™s have a chat!