Privacy policy

Privacy PolicyRespect for the privacy of personal information about you is very important to us and we are committed to processing your personal data in accordance with applicable data protection regulations. This Privacy Policy applies to personally identifiable information processed by LightCode Photonics, whether the information is collected through a personal meeting, through this website ( during the application and recruitment process or through any other systems and processes under LightCode Photonics’ control.Even if this website provides links to third-party websites, these third-party websites are not covered by this Privacy Policy. LightCode Photonics takes no responsibility for the privacy or security of information you provide to any third party through linked websites or any other means.By using this website and/or submitting contacts, you agree that you have reviewed and understood this Privacy Policy and that you accept it.  
Aim of this Privacy PolicyThis Privacy Policy provides information about how we process your personal data, including:·  what personal data we process;·  what are the purposes and grounds for processing your personal data;·  whom we can transfer your personal data to;·  how long we will retain your personal data;·  how you can object to your data processing;·  what rights you have and how you can enforce them;·  changes to this Privacy Policy.

Name and contact details of the controllerLightCode Photonics OÜ, Estonian registry code: 16027647, address: Teaduspargi tn 11, 50411, Tartu, Tartumaa, Estonia, e-mail:, phone number: +372 5199 0420 (hereafter referred to as “LightCode Photonics”, "we", “our" or “us”). 
The types of data we processPersonal data means data which is directly or indirectly related to a natural person which makes it possible to identify a specific person.We may collect information such as your name, company name, delivery and invoicing address, e-mail address, phone (incl. mobile phone) and fax number, bank account, employment history or other identifying information you choose to provide or is provided to us about you by third parties. This information may be shared through a personal meeting, e-mail, telephone or by fax, applying to an open position, visiting and using the Website, filling up the registration form, concluding a contract or agreement (including employment and service agreement) e-mail, telephone or by fax.You can visit our website without providing any personal data. When you choose to submit it to us, we process this certain personal data about you. For example, we collect information when you participate in any interactive features of our services, join a newsletter list, request customer support, contact us on cooperation or otherwise communicate with us.We collect this information about you into our databases.Our website uses cookies to understand how you and other visitors use our site. We use this information to improve the performance and experience of our website visitors. This includes improving search results, showing more relevant content and information, better communication, and improved website performance. 
Purposes and grounds for processing your personal dataLightCode Photonics uses your personal data to process your requests, applications and transactions, deliver your orders, offer or provide additional products and services, personalize the types of information you receive from LightCode Photonics and to develop the services and products we provide.We may process your data for the performance of a contract or to take steps prior to entering into a contract (including employment and service agreement) or to take steps prior to entering into a contract, including approaching you based on publicly available information we have gathered. We may also process your data for accounting purposes.When communicating with you through newsletters, the legal basis of the processing is our legitimate interest to keep our users, clients and other contacts informed of our latest products and services, share invitations to events where we will be taking part and to manage and administer their user account and orders. We rely on interest to maintain business relationships and communicate with our clients.When you receive newsletters electronically, we may keep the information on when you opened our newsletters and whether you opened them, and we can determine which links you opened. You may object to such activity in the manner set out in this Privacy Policy.During the recruitment and application process, we process your personal data on the following grounds: under legitimate interest for managing recruitment processing and evaluating your application and suitability for the position, for contacting you about your application and recruitment process, for preparing and performance of the contract, for compliance with our legal obligation, and on the basis of consent. 
To whom can your personal data be provided?Your personal data may be transferred to certain processors that we may involve. Such data processors may be: recruiters, companies providing data centre services, companies providing e-mail or other IT services, companies providing order delivery services and other service providers whose services relate to the processing of your personal data or to processing your requests and transactions.We do not sell or rent your personal data to any third parties. We give our best to keep your personal data secure at all times.If necessary or under legal obligation, LightCode Photonics may transfer your personal data to state authorities. 
How long will we retain your personal data?We store your personal data for the purposes mentioned above for as long as we have a meaningful business contact or other contact or as may otherwise be required by law. We review the necessity of retaining your personal data and the data's correctness from time to time and erase unnecessary or outdated data.Data collected during the application and recruitment process will be stored for 1 year to resolve possible disputes. With your prior consent, we may store your data after the application process has been concluded for the purpose of adding it to our Talent Pool in order to identify any other vacancies that may be of interest to you. This includes, for example, applications for apprenticeships or internships. 
How can you object to your data processing?You have the right to object to your personal data processing for the purposes specified in this Privacy Policy.If you wish to state that you object to the processing of your personal data for the purposes indicated in this Privacy Policy or that you do not wish to receive newsletters from us anymore, please contact us using the contact details indicated in this Privacy Policy.You can also opt out of our newsletters by using the unsubscribe link in any email you receive from us. 
What rights do you have?Depending on the legal restrictions, you have the following rights in relation to your personal data:
  • to request that we give you access to your personal data processed by us;
  • to request correction of incorrect, inaccurate or incomplete data;
  • to require the deletion of personal data or the restriction of its processing, when there is a legal basis for this;
  • to request the restriction of processing of your data in certain circumstances;
  • to object to the processing of personal data which is processed based on legitimate interest;
  • to request to transfer personal data which you provided to us and which is processed by automated means, to another data controller or to submit it directly to you in a convenient form;
  • when your data is processed in violation of legal requirements, the right to file a complaint to the supervisory authority (Estonian Data Protection Inspectorate, Tatari st. 39, 10134 Tallinn, tel.; +372 627 4135, e-mail: or the supervisory authority of your place of residence or work or of the place of the alleged infringement within the EU).
Given that your personal data is processed on the basis of legitimate interest, you have the right to access the assessment of the compatibility of interests of the data controller (LightCode Photonics) and the data subject (you).Please contact us for the enforcement of your rights using the contact details indicated in this Privacy Policy. 
CookiesIn order to provide the best possible user experience, the website will use cookies and similar technologies (such as pixel tags etc). A cookie is a small text file that is automatically sent to your browser by a website you visit. Cookies allow us to provide a better user experience to the users. For example, cookies allow us to remember the user’s previous visits and their choices made within the Website.
By using the Website, you agree that we use cookies to:
  • collect data regarding user habits and statistics;
  • provide better customer service
  • remember the user’s preferences and settings;
  • collect necessary information for developing the Website;

 The Website uses the following cookies:
  • Session cookies, i.e. non-persistent cookies, that are used every time You visit the Website. These will be deleted after closing the Website. Session cookies are only maintained for the duration of the session and will be automatically deleted at the end of every session.
  • Performance/Analytical Cookies allow us to understand how visitors use our Services and Website. They do this by collecting information about the number of visitors to the Services, what pages visitors view on our Website and how long visitors are viewing pages on the Website. Performance/Analytical Cookies also help us measure the performance of our advertising campaigns in order to help us improve our campaigns and the Websites’ content for those who engage with our advertising. For example, Google Inc. (“Google”) uses cookies in connection with its Google Analytics services. Google’s ability to use and share information collected by Google Analytics about your visits to the Services is subject to the Google Analytics Terms of Use and the Google Privacy Policy. You have the option to opt out of Google’s use of Cookies by visiting the Google advertising opt-out page at or the Google Analytics Opt-out Browser Add-on at
  • Retargeting/Advertising Cookies. Retargeting/Advertising Cookies collect data about your online activity and identify your interests so that we can provide advertising that we believe is relevant to you.

These Cookies help us improve the Website. Additional information on Google Analytics can be found at Google Analytics cookies remain for 14 months after the start of each session and will be automatically deleted after 14 months.You can delete and/or block the cookies saved on your device by changing the corresponding settings. When You choose to not allow cookies, the Website may not work as expected and/or some functions of the Website may not be accessible. Additional information on blocking cookies can be accessed at

Changes to Privacy PolicyWe are keeping our Privacy Policy under regular review and that is why we take the right to make changes to the Privacy Policy at any time. We kindly ask you to check our Privacy Policy when you use our website to ensure that you are aware of any changes in our privacy practice. Our Privacy Policy was last updated in May 2023.